Background checks are a common part of the recruitment process for many jobs, especially those that involve working with vulnerable populations, handling sensitive data, or managing financial transactions. But what about when it comes to volunteering? In this article, we’ll explore why background checks are necessary for volunteer positions, what types of checks may be conducted, and how organizations and prospective volunteers can navigate the process efficiently and respectfully.
Introduction
Volunteering is an altruistic activity where an individual or group provides services for no financial or social gain, to benefit another person, group, or organization. It’s traditionally seen as a way to contribute to the community and make a difference. However, just like in the employment sector, conducting background checks for volunteer positions is increasingly becoming a standard practice.
Why Background Checks for Volunteers Are Essential
Background checks for volunteers are essential for several reasons. They help to ensure the safety and security of those served by the organization, especially when the volunteers work with children, the elderly, or people with disabilities. These checks also protect the organization itself by mitigating the risk of theft, fraud, or other illegal activities. By conducting thorough screenings, organizations demonstrate due diligence and a commitment to maintaining a safe and trustworthy environment.
Types of Background Checks for Volunteers
The scope of a background check for a volunteer may vary depending on the organization’s policies and the specific role. Here are some common types of background checks that might be performed:
- Criminal History Checks: These are the most common checks, revealing any criminal records that are relevant to the volunteering role.
- Sex Offender Registry Checks: For volunteers working with children or vulnerable adults, checking against sex offender registries is paramount.
- References: Checking references allows the organization to verify the volunteer’s past experiences and character.
- Driving Records: For volunteers who will be driving as part of their role, a check of their driving history can help ensure they are responsible behind the wheel.
- Credit Checks: In positions where a volunteer will handle money or sensitive financial information, a credit check can provide insight into their financial reliability.
How Organizations Can Conduct Background Checks
For organizations, the process of conducting background checks should be straightforward, consistent, and respect privacy rights. Here are steps an organization can take:
- Develop a Clear Policy: The policy should define who needs a background check, what kind of check is required, and how the information will be used.
- Communicate with Volunteers: Ensure potential volunteers understand the need for a background check and how their information will be protected.
- Choose a Reputable Service: Use a reliable background check provider that complies with the Fair Credit Reporting Act (FCRA) and other relevant laws.
- Handle Information Securely: Keep sensitive information confidential and only use it for the purposes intended.
- Provide Clarity on Decisions: If a background check reveals information that may disqualify a volunteer, communicate this decision and the reasons behind it sensitively and professionally.
The Volunteer’s Perspective: Preparing for a Background Check
As a prospective volunteer, it’s perfectly normal to have concerns about the background check process. To prepare, consider the following:
- Understand Why It’s Necessary: Acknowledge the organization’s responsibility to ensure safety and integrity.
- Prepare Your Information: Gather any documents or information you might need, such as a driver’s license, Social Security number, and previous addresses.
- Be Honest: If you’re aware of any potential red flags in your history, be honest and upfront with the organization.
- Know Your Rights: Familiarize yourself with your rights under the FCRA, including the right to know if information from a background check was used against you.
Conclusion
Background checks for volunteer positions serve as a protective barrier for both the organization and the populations they serve. By understanding and optimizing this process, organizations and volunteers can establish a foundation of trust and safety that benefits everyone involved.
When implemented carefully and respectfully, background checks should not discourage volunteerism but rather provide a framework for building secure and robust community relationships. By ensuring that volunteers are well-vetted, organizations protect not only their interests and those of their clients but also reinforce the integrity and value of the services provided by those who give generously of their time and talents.